Accountant Office Assistant-Now Hiring!

Posted: 07/02/2022

Tax Office Accounting Administrative Assistant           
We are looking for someone with exceptional customer services skills, excellent communication skills, highly organized, passion & commitment to work, responsible, fast learner, on time, be able to multitask, strong work ethic and be ready to take initiative. The ideal candidate will be self-motivated and able to work independently. This position is ideal for someone seeking advancement and an opportunity for growth. Duties include but not limited to the following:

  • Answering multi-line phones, provide excellent phone coverage for all incoming phone calls and transferring to the correct team members. Take and distribute messages. Schedule and confirm appointments.
  • Maintaining client checklist for sales tax returns preparation and tracking current bookkeeping completion
  • Responsible for various tasks interfacing with accounting team members and clients
  • Maintain a log of clients that are on payment plans and follow up on a monthly basis
  • Following up on collection of documents and data, keep track of mail, and packages
  • Assist in our Accounts Receivable Management and Collections efforts
  • Reviewing checklists and updating the status of different projects
  • Collect payments from clients and distribute to office manager
  • Filling management/Source document management
  • Provide support to the Accounting Team Members
  • Greeting clients/guests coming to the office
  • Scanning, faxing, copying, & Mailing
  • Assist with Tax Return Assembly
  • Additional tasks as directed
Required Skills, Education, & Experience
  • Excellent organizational skills, with the ability to switch tasks and prioritize efficiently
  • Must be comfortable working in a team environment/good interpersonal skill
  • Knowledgeable in office management, bookkeeping, and payroll processing
  • Bilingual English/Spanish Speaking and written skills essential (Required)
  • Computer literacy with Windows, Word, Excel, and Outlook
  • Strong written and interpersonal communication skills
  • Experience working in tax/accounting field
  • Experience with QuickBooks data entry
  • Typing and 10 Key proficiency
Position Type/Expected Hours of Work
  • Overtime is a must during tax season. OT M-F possibly some Saturdays
  • Hours of work are Monday – Friday 9:00 am – 5:30 pm.
  • This is a full-time / part-time hourly position.
Required Education & Experience
  • Min 1 year of office experience, tax/accounting experience is preferred but not required.
Benefits Offered:
  • Health Insurance after 3 months, 50%
Salary: $20.00 -25.00 per hour
If you have the above experience and are outgoing, energetic, have a positive attitude, and upbeat personality who is not afraid of a challenge. Join our team! Please send your resume with cover letter to  *No Phone Calls Please.